Turn meeting notes into actions without inventing owners or deadlines.
AI is very good at cleaning up notes—and very capable of quietly turning suggestions into commitments. This workflow prevents that.
01Capture the raw record
Transcript, notes or recording summary. Keep the source unchanged.
02Extract facts only
Decisions, questions, actions, named owners and explicit deadlines.
03Mark missing fields
Use “Unassigned” and “Not specified” instead of guessing.
04Separate discussion from decision
Ideas raised are not automatically decisions made.
05Send a confirmation summary
Give attendees a compact list of decisions and actions to correct.
Best-suited tools
OtterBest fit when you first need meeting transcription and searchable notes.ChatGPTGood for converting a transcript into decisions, actions and open questions with explicit constraints.ClaudeGood for longer transcripts and careful separation of discussion, decisions and unresolved items.GeminiUseful when the meeting workflow already lives inside Google’s productivity ecosystem.
Copyable prompt
Convert these meeting notes into:
DECISIONS
- only decisions explicitly made
ACTION ITEMS
- task
- owner (only if explicitly named)
- due date (only if explicitly stated)
- dependency
OPEN QUESTIONS
- unresolved items
RISKS / BLOCKERS
- only those actually discussed
Do not guess owners, deadlines or decisions.
Use "Unassigned" and "Not specified" where needed.
NOTES:
[PASTE NOTES]